What to know about
NetSuite Implementations
What is a NetSuite Implementation?
A NetSuite implementation is the process of designing, configuring, and launching NetSuite so it accurately reflects how your business operates today and how it needs to scale tomorrow. It involves much more than turning on modules. A successful implementation requires thoughtful process design, clean data migration, system configuration, testing, and user training to ensure adoption across your team.
Why work with a team of NetSuite experts?
Attempting a NetSuite implementation without experienced guidance often leads to misconfigured workflows, unreliable data, delayed go-live timelines, and frustrated users. Working with a seasoned implementation team reduces risk, accelerates time to value, and ensures NetSuite becomes a system that you can trust, not a source of endless frustration.
Why Companies Choose GAP
Built Around Your Business
We start by understanding how your company actually operates. Instead of forcing your processes into a generic template, we design and implement NetSuite around your workflows, reporting needs, and growth plans.
Guidance From Day One
Our team provides hands-on leadership throughout the entire implementation, from discovery through go-live. We anticipate challenges early, keep projects moving, and help you avoid decisions that create long-term limitations.
Designed for Adoption
A successful NetSuite implementation depends on user adoption. We focus on clean configurations, practical training, and change management so your team feels confident using NetSuite from day one.
A Partner Beyond Go-Live
Our work does not stop at launch. As your business evolves, we help you optimize and extend NetSuite so it continues to support growth instead of becoming another system you outgrow.
Our Approach To NetSuite Implementations
Discover & Planning
We start by getting to know you, your business, your challenges, and your goals. This understanding forms the foundation for a tailored Netsuite solution that not only meets your current needs but also supports your future growth.
This phase includes:
Business process mapping
Chart of accounts evaluation
Month-end close analysis
Data structure planning
Permissions + access modeling
Documentation of requirements and exceptions
System Design & Configuration
We take the insights gathered during our initial discovery and turn them into a practical, configured system that fits your business like a glove. This phase sets the stage for a seamless integration of Netsuite into your operations.
Configuration typically includes
GL, tax, and accounting setup
Workflows for purchasing, sales, and approvals
Role-based access and security
Custom forms, fields, and dashboards
Integration planning and mapping
Data Migration & Reconciliation
Integrating Netsuite with other systems and applications is often necessary for seamless operations. Our team has expertise in integration methodologies, ensuring that Netsuite works seamlessly with your existing ecosystem
Our approach includes:
Data cleansing and normalization
Historical and open-balance loading
Trial balance reconciliation
Test scripts and end-to-end testing
Parallel close testing (optional)
Customization & Integration
Integrating Netsuite with other systems and applications is often necessary for seamless operations. Our team has expertise in integration methodologies, ensuring that Netsuite works seamlessly with your existing ecosystem
This phase includes:
Custom PDF templates
Custom records and fields
Automated approvals
Integrate 3rd party tools (CRM, eComm, 3PLs, etc)
Scripted business logic
End-to-end data flow testing
Training & Support
We don’t just set up your system and walk away. We equip your team with the knowledge and skills they need to make the most of NetSuite, providing extensive training and ongoing support to ensure a smooth transition.
Training covers
Day-in-the-life workflows
Reporting and saved searches
Approvals and controls
Month-end close procedures
Process documentation
Go-Live & Optimization
The real work begins once NetSuite goes live. We continue to monitor, tweak, and optimize the system, ensuring it performs at its best and continues to meet your evolving business needs.
This includes:
Post Go-Live Hypercare
Overseeing First Month's Close
Troubleshooting any issues that arise
Optimizations as you grow/expand
Adding new modules/integrations
I had a fantastic experience working with GAP Consulting on my company's recent Netsuite implementation. It was honestly one of the best experiences I've had with an outside vendor.
Alicia Nuche
Senior VP Of Finance at Avenue I Media
GAP Consulting Solutions has been a stellar partner through multiple NetSuite implementations... They lean in and learn your business in order to implement the most effective solutions, not just the fastest or easiest to deploy
Jeff Pedigo
Controller at Killara Outdoors
How to Ensure a Smooth NetSuite Implementation
Add paragraph text. Click “Edit Text” to update the font, size and more. To change and reuse text themes, go to Site Styles.
1
Define Clear Day-One Priorities
Focus on the processes that matter most to your business today. A smooth implementation starts with a stable core system, not every possible feature turned on at once.
Define Clear Day-One Priorities
Focus on the processes that matter most to your business today. A smooth implementation starts with a stable core system, not every possible feature turned on at once.
1
Add paragraph text. Click “Edit Text” to update the font, size and more. To change and reuse text themes, go to Site Styles.
2
Assign a Small, Empowered Project Team
You do not need a large group. Choose a few internal stakeholders who understand your operations and can make decisions quickly to keep momentum high.
Assign a Small, Empowered Project Team
You do not need a large group. Choose a few internal stakeholders who understand your operations and can make decisions quickly to keep momentum high.
2
Add paragraph text. Click “Edit Text” to update the font, size and more. To change and reuse text themes, go to Site Styles.
3
Prepare and Clean Your Data Early
Accurate customer, vendor, item, and financial data are essential. Cleaning data before migration prevents reporting issues and builds trust in the system from the start.
Prepare and Clean Your Data Early
Accurate customer, vendor, item, and financial data are essential. Cleaning data before migration prevents reporting issues and builds trust in the system from the start.
3
Add paragraph text. Click “Edit Text” to update the font, size and more. To change and reuse text themes, go to Site Styles.
4
Rely on Experienced NetSuite Guidance
Small teams cannot afford trial and error. An experienced implementation team helps you avoid common pitfalls and reduces the burden on your internal staff.
Rely on Experienced NetSuite Guidance
Small teams cannot afford trial and error. An experienced implementation team helps you avoid common pitfalls and reduces the burden on your internal staff.
4
Add paragraph text. Click “Edit Text” to update the font, size and more. To change and reuse text themes, go to Site Styles.
5
Train for Real-World Use
Training should reflect how your team actually works. Role-based, practical training helps users feel confident and productive from day one.
Train for Real-World Use
Training should reflect how your team actually works. Role-based, practical training helps users feel confident and productive from day one.
5
Add paragraph text. Click “Edit Text” to update the font, size and more. To change and reuse text themes, go to Site Styles.
6
Plan for Post Go-Live Support
Go-live is just the beginning. Having support in place ensures questions are answered quickly and adjustments can be made without disrupting daily operations.
Plan for Post Go-Live Support
Go-live is just the beginning. Having support in place ensures questions are answered quickly and adjustments can be made without disrupting daily operations.
6
For small and mid-sized businesses, a successful NetSuite implementation is less about complexity and more about focus. Lean teams need clarity, strong guidance, and a clear path from planning to go-live. This checklist highlights the most important steps to keep your implementation on track.
Trusted By
NetSuite Implementation FAQs
What is a NetSuite implementation?
A NetSuite implementation is the process of configuring NetSuite to support your business processes, including financials, inventory, order management, reporting, and integrations. It involves planning, system configuration, data migration, testing, training, and go-live support to ensure the system works correctly from day one.
How long does a NetSuite implementation take?
The timeline for a NetSuite implementation depends on your company size, data complexity, and level of customization. For small and mid-market businesses, most NetSuite implementations take between three and six months, although simpler projects may move faster.
How much does a NetSuite implementation cost?
NetSuite implementation costs vary based on scope, modules selected, integrations, data migration needs, and training requirements. Small businesses typically invest less than large enterprises, but working with an experienced partner helps avoid rework and unexpected costs.
Can a small business implement NetSuite on its own?
While it is technically possible, implementing NetSuite without expert guidance often leads to misconfigured workflows, data issues, and low user adoption. For small teams with limited resources, partnering with an experienced NetSuite implementation provider reduces risk and accelerates time to value.
What are the biggest risks during a NetSuite implementation?
Common risks include poor data migration, unclear requirements, lack of user training, scope creep, and implementation delays. These risks are more pronounced for smaller teams that do not have dedicated ERP resources.
What should we do to prepare for a NetSuite implementation?
Preparation includes cleaning and organizing data, documenting current processes, defining future goals, and identifying internal stakeholders. Strong preparation helps ensure a smoother and more efficient NetSuite implementation.
What modules are typically included in a NetSuite implementation?
Most NetSuite implementations include financial management, order management, inventory, and reporting. Additional modules such as CRM, ecommerce, manufacturing, or advanced analytics can be added based on your business needs.
How important is training during a NetSuite implementation?
Training is critical to the success of any NetSuite implementation. Role-based, practical training helps ensure users understand how to perform their daily tasks, which improves adoption and long-term system value.
What happens after go-live in a NetSuite implementation?
After go-live, businesses often require support for system adjustments, optimization, and user questions. Ongoing support helps ensure the NetSuite implementation continues to meet operational needs as the business grows.
Stay Up To Date On
All Things NetSuite
What Is Celigo? A Simple Guide to How It Really Works
Modern businesses rely on countless cloud apps, but disconnected systems lead to manual work, data errors, and slow processes. Celigo solves this by connecting applications and automating the workflows between them. With prebuilt integrations and a powerful visual builder, Celigo brings real-time visibility, streamlined operations, and scalable automation to any growing business.
The Business Case for a Shopify Plus NetSuite Integration
You deal with messy orders every day. Phone calls. Emails. Even that old fax machine. Then your team jumps in to retype everything into NetSuite, chase stock updates, and answer nonstop pricing questions. It slows everyone down. A Shopify Plus NetSuite integration clears that chaos. You sync data in real time, cut manual work, reduce errors, and give Customers the info they need instantly. In this post, you will see how the integration works, the fast ROI B2B teams are seeing, and why this setup
Manage Bank Reconciliations with NetSuite
For businesses with high transaction volumes, multiple bank accounts, or various currencies, bank reconciliation can be time-consuming. NetSuite’s Bank Data Matching and Reconciliation can automate the manual comparison of bank data with accounting records, allowing users to automatically import bank data, saving time and improving accuracy. Bank reconciliation is crucial for aligning cash balances from bank statements with accounting records. It enhances cash flow management, improves...