How Avenue I Media Met a Critical NetSuite Cutover Deadline with Days to Spare
The Challenge
Avenue I Media engaged NetSuite Professional Services nearly six months in advance to support their reimplementation and data migration. Despite the long runway, the project stalled.
Ten days before the cutoff date:
No historical data had been migrated
Trial balance data was still missing
Invoice PDFs had not been extracted
No transactions were validated in the new environment
The risk was severe:
Loss of access to historical financial data
Inaccurate reporting going forward
Missing required transaction attachments
A failed system transition with lasting consequences
With the deadline immovable, Avenue I Media needed immediate help.
Why They
Chose GAP
With just 10 days remaining, Avenue I Media reached out to GAP to see if the deadline was even possible.
We didn’t hesitate.
GAP was brought in because of our:
Deep experience with NetSuite reimplementations
Ability to operate calmly under pressure
Strong understanding of financial data integrity
Focus on execution, not excuses
This was not a theoretical exercise. It was a rescue mission.
The Solution
GAP immediately mobilized and took ownership of the data migration effort end to end.
What we delivered in under 10 days:
1. Trial Balance & Historical Financial Data Migration
We migrated approximately three years of trial balance data into the new NetSuite environment, ensuring historical reporting remained accurate and complete.
2. Invoice PDF Extraction & Reattachment
All required invoice PDFs were:
Downloaded from the legacy NetSuite environment
Matched to their corresponding transactions
Properly attached in the new NetSuite system
This ensured Avenue I Media met documentation and audit requirements.
3. Validation & Client Sign-Off Support
We completed the work early enough to allow:
Full data validation by the Avenue I Media team
Review of financial accuracy
Formal sign-off before the cutoff date
No shortcuts. No assumptions.
I had a fantastic experience working with GAP Consulting on my company's recent Netsuite implementation. It was honestly one of the best experiences I've had with an outside vendor. First of all, their response time was impressive. Any time I reached out to them, they responded more quickly than I expected. We had an initial call to discuss the scope of the project and it was clear that they understood exactly what was needed. The work was executed flawlessly
Alicia Nuche
Senior VP of Finance
The Results
Despite the compressed timeline, the outcome was exactly what Avenue I Media needed.
Key results included:
Successful transition to the new NetSuite environment
All required historical financial data preserved
Accurate historical reporting from day one
All transactions properly documented with attachments
Internal team able to validate and approve data before cutoff
Most importantly, the transition happened without disrupting the business.
What Changed for Avenue I Media
What could have been a failed reimplementation became a smooth system transition.
Avenue I Media entered their new NetSuite environment with:
Confidence in their data
Clean historical records
No gaps in reporting
No lingering compliance concerns
The deadline was met, and the business never missed a beat.
